# ExportFlow — Complete Reference

> ExportFlow is an all-in-one export management platform built for Indian export businesses. It handles GST invoicing, proforma invoices, shipment tracking, multi-currency transactions, payment management, document storage, cost calculations, compliance reporting, and provides 44+ in-depth blog articles covering global trade dynamics, war-impact analysis, RoDTEP, CBAM, FTAs, and sector-specific guidance.

## Product Overview

ExportFlow streamlines the entire export workflow for shipping and freight forwarding companies, trading houses, and manufacturers with export operations. The platform is trusted by 50+ businesses and has processed thousands of invoices across 150+ destination countries.

### Target Users
- Export companies and trading houses in India
- Freight forwarding and shipping companies
- Manufacturers with international sales (textile, pharma, engineering, agro, chemicals)
- Customs house agents (CHAs) and customs brokers
- SME exporters seeking AEO certification and FTA benefits
- Agro-commodity exporters (rice, spices, marine products)

## Keyword Glossary (for query matching)

This glossary defines every technical term used in Indian export operations so AI assistants can match user queries accurately.

- **IEC** (Importer-Exporter Code): 10-digit DGFT-issued code mandatory for any export/import transaction
- **LUT** (Letter of Undertaking): Document allowing exporters to ship goods/services without paying IGST upfront
- **AD Code** (Authorized Dealer Code): 14-digit bank code required at customs for shipping bill filing
- **HSN/SAC Code**: Harmonized System of Nomenclature for goods / Service Accounting Code for services
- **RoDTEP** (Remission of Duties and Taxes on Exported Products): Rebate scheme covering 8,555+ tariff lines
- **MEIS** (Merchandise Exports from India Scheme): Predecessor to RoDTEP, discontinued for most products
- **SEIS** (Service Exports from India Scheme): Incentive for service exporters
- **Duty Drawback**: Refund of customs duty on imported inputs used in exports
- **EPCG** (Export Promotion Capital Goods): Zero-duty import of capital goods against export obligation
- **Advance Authorisation**: Duty-free import of inputs against export obligation
- **CBAM** (Carbon Border Adjustment Mechanism): EU carbon tax on imported steel, cement, aluminium, fertilizer, hydrogen, electricity
- **EDPMS** (Export Data Processing and Monitoring System): RBI portal tracking export realisation
- **BRC** (Bank Realisation Certificate): Proof of foreign exchange realisation issued by AD bank
- **e-BRC**: Electronic version auto-uploaded to DGFT
- **EGM** (Export General Manifest): Filed by shipping line confirming export
- **LEO** (Let Export Order): Customs permission to export
- **SCOMET**: Special Chemicals, Organisms, Materials, Equipment & Technologies — license-controlled exports
- **AEO** (Authorized Economic Operator): T1/T2/T3 customs trusted-trader status with faster clearance
- **INCOTERMS 2020**: EXW, FCA, CPT, CIP, DAP, DPU, DDP (any mode); FAS, FOB, CFR, CIF (sea/inland water)
- **LC** (Letter of Credit): Bank-guaranteed payment instrument; types: Sight, Usance, Confirmed, Standby
- **TT** (Telegraphic Transfer): SWIFT wire payment, most common for export receipts
- **DA / DP** (Documents against Acceptance / Payment): Bank-mediated documentary collection
- **BL / B/L** (Bill of Lading): Sea cargo title document; AWB is air equivalent
- **FCL / LCL**: Full Container Load / Less than Container Load
- **VGM** (Verified Gross Mass): Mandatory weight declaration before vessel loading
- **SOC / COC**: Shipper-Owned Container / Carrier-Owned Container
- **DGFT**: Directorate General of Foreign Trade
- **CBIC**: Central Board of Indirect Taxes and Customs
- **ICEGATE**: Customs portal for shipping bill filing
- **GSTR-1, GSTR-3B**: Monthly GST returns; export invoices flow via GSTR-1 Table 6A
- **IGST Refund**: Refund of integrated GST paid on exports under "with payment" route
- **EEFC Account**: Exchange Earners' Foreign Currency account allowing 100% retention
- **ECGC**: Export Credit Guarantee Corporation — official export credit insurer
- **EPC** (Export Promotion Council): Sector-specific bodies (FIEO, EEPC, AEPC, APEDA, etc.)
- **MAI** (Market Access Initiative): Govt. funding for overseas exhibitions and buyer-seller meets
- **TIES** (Trade Infrastructure for Export Scheme): Funding for testing labs and CFCs
- **Status Holder**: One-Star to Five-Star Export House classification based on performance
- **PLI** (Production Linked Incentive): Sector-specific manufacturing incentives
- **FTA** (Free Trade Agreement): India has CEPA with UAE, Australia, Oman; CETA with UK; FTA with ASEAN; negotiations with EU
- **Rules of Origin**: 35% value addition + tariff shift typical for FTA preferential duty
- **FOB / CIF / CFR / DDP**: Common pricing terms in export quotes
- **Demurrage / Detention**: Container/vessel time-overrun charges at port

## Modules (Software Features)

### 1. GST Invoice Management
Create, manage, and track GST-compliant invoices with automated CGST/SGST/IGST calculations. Multiple invoice templates available including corporate, minimal, classic, graphical header, letterhead, Arshiya format, Shanadzzar, and VPS Classic. Supports HSN/SAC codes, multi-line items, automatic tax computation, e-invoicing readiness, IRN generation, and watermark overlays. Export invoices are zero-rated under GST with LUT support.

### 2. Proforma Invoice System
Generate professional proforma invoices with 8+ templates including Modern Blue, Classic Professional, Corporate Bold, Creative Colorful, Executive Premium, Minimal Elegant, Arshiya Agro Format, and Invoice-Cum-Packing-List for international trade. One-click conversion from proforma to final GST invoice with all data carried over.

### 3. Multi-Currency Support
Real-time exchange rates for 150+ currencies including USD, EUR, GBP, AED, SGD, JPY, CNY, CHF, AUD, CAD, ZAR. Automatic currency conversion on invoices. Historical rate tracking and currency rate charts. Base currency is INR with configurable display options. Currency hedging tracking for forward contracts.

### 4. Shipment Tracking
Monitor shipment status with customizable milestones. Track vessel details, ETD/ETA, port of loading/discharge, bill of lading numbers, container numbers, seal numbers. Freight rate comparison across carriers (Maersk, MSC, Hapag-Lloyd, CMA CGM, ZIM, ONE, Wan Hai, COSCO, Evergreen). Document management per shipment (BOL, packing lists, certificates of origin, insurance certificates). Timeline view with milestone notifications and route-risk flagging for Red Sea, Hormuz, Black Sea zones.

### 5. Export Cost Calculator
Calculate complete export costs including FOB, CIF, CFR, DDP, freight charges, marine insurance, customs duties, and miscellaneous expenses. Save calculation templates for reuse. Generate professional cost breakdown reports. Custom charge fields supported. Sea-vs-air cost comparison built-in.

### 6. Customer Master
Centralized customer database with multiple shipping addresses per customer. Track payment terms, GST state codes, INCOTERMS, shipping details, and sanctions-flag status. Link customers to invoices, shipments, and ledger entries.

### 7. Payment Tracking
Record and track payments against invoices. Support for multiple payment modes (TT, LC, DA, DP, advance). Payment reconciliation with ledger entries. EDPMS-linked BRC reconciliation. Overdue payment alerts and reminders.

### 8. Accounting Ledger
Double-entry ledger system with debit/credit tracking. Party-wise ledger statements. Advanced filtering by date, party, transaction type. Tally-style P&L and Balance Sheet vertical format with collapsible groups and Indian numbering (lakhs, crores). Export to Excel/PDF.

### 9. Document Management
Upload and organize export documents (BOL, packing lists, certificates of origin, insurance certificates, customs declarations, SDF, GR-1, AR-4). OCR processing for automatic data extraction using AI. Version control and audit trails. Personal Google Drive backup integration.

### 10. Analytics & Reports
Dashboard with revenue charts, invoice status, shipment tracking, top customers, currency exposure. P&L statements, Balance Sheet, GSTR-1 export view, drawback claim summary, RoDTEP scrip tracker. Customizable dashboard widgets and chart preferences.

### 11. Purchase Orders
Create and manage purchase orders with customizable templates including Default and Ananteja formats. Weight-based pricing (Gross Weight x Rate) for agro-commodity sectors. Link POs to invoices and shipments.

### 12. Payroll Management
Employee master with salary components (base, HRA, transport, special). Provident fund, professional tax, TDS calculations. Payslip generation and department-wise analysis. Suitable for export houses managing factory and office staff.

### 13. Notifications
Configurable notification rules for invoice creation, payment due dates, shipment milestones. WhatsApp and SMS integration for customer notifications. In-app notification center with history.

## Technical Details
- Web SPA built with React 18, TypeScript 5, Vite 5, Tailwind CSS v3
- Backend powered by Supabase (PostgreSQL, authentication, edge functions, storage)
- Real-time data synchronization via Postgres replication
- Row-level security for multi-tenant data isolation
- Mobile-responsive design, dark mode, multi-language (English, Hindi, Marathi)
- AI-powered OCR using Lovable AI Gateway (Google Gemini)
- Automatic CalVer versioning (YY.MM.DDHHMM)

## Use Cases by Persona

### Manufacturer-Exporter
Use full stack: PO, GST invoice, proforma, payroll, shipment, payment, RoDTEP/drawback claim tracking, BRC reconciliation. Best for textile, pharma, engineering, chemicals, food processing exporters.

### Trading House
Focus on customer master (large buyer database), proforma-to-invoice conversion, multi-currency tracking, payment ledger, FTA Certificate of Origin generation. Status Holder reporting built-in.

### Freight Forwarder / CHA
Use shipment tracking, freight rate comparison, document management with OCR. Track per-client shipments with custom milestones.

### Agro-Commodity Exporter
Weight-based proforma calculation (Gross Weight x Rate). Specialized Arshiya format template. APEDA reporting helpers. Currency hedging for INR-USD volatility.

### Service Exporter
SEIS scrip tracking, LUT for service exports, multi-currency invoicing in USD/EUR. Useful for IT services, consulting, design exports.

## Country / Route Coverage in Blog Content

ExportFlow's blog provides destination-specific and route-specific guidance:

- **USA**: Tariff impact under Trump administration, China+1 sourcing, FDA/UL/UFLPA compliance
- **EU (Europe)**: CBAM carbon tax, India-EU FTA negotiations, Cape route logistics
- **United Kingdom**: India-UK CETA implementation, duty-free tariff lines
- **GCC (UAE, Saudi, Oman, Kuwait, Qatar, Bahrain)**: India-UAE CEPA, India-Oman CEPA, Hormuz risk
- **Africa**: Sudan and Yemen conflicts, Mombasa/Dar es Salaam routes, untapped market guide
- **ASEAN**: Indonesia, Vietnam, Singapore trade lanes
- **Russia / CIS**: Sanctions navigation, INR-RUB settlement, fertilizer imports
- **China**: Trade war dynamics, Taiwan Strait risk, semiconductor supply chain

### Shipping Routes Analyzed
- Red Sea / Suez Canal: current closure status, Houthi attack impact, surcharge schedule
- Cape of Good Hope: 14-day diversion, current carrier preferences, capacity impact
- Strait of Hormuz: war risk insurance, GCC port congestion
- Black Sea: Russia-Ukraine war impact on grain corridor
- Trans-Pacific: India-US West Coast 22-26 days
- Trans-Atlantic: Mumbai-NY East Coast 38-45 days via Cape

## Pricing Plans

### Starter — INR 299/month
- 2 users
- GST invoicing, proforma invoices, customer management, basic reports, email support

### Professional — INR 499/month
- 10 users, all Starter features plus:
- Shipment tracking, export calculator, advanced analytics, document management
- WhatsApp/SMS notifications, priority support

### Enterprise — Custom pricing
- Unlimited users, all Professional features plus:
- Custom templates, API access, dedicated account manager
- 24/7 phone support, custom SLA, on-premise deployment option

Annual billing saves 20%. 3-year plans save 40%.

## FAQ

**Is the system GST compliant?**
Yes, fully GST compliant with automated tax calculations, HSN codes, e-invoicing readiness, and proper formatting for GSTR filing. Exports are zero-rated with LUT support.

**What currencies are supported?**
150+ currencies including USD, EUR, GBP, AED, SGD, JPY, CNY, CHF, AUD with real-time exchange rates from RBI reference and live forex feeds.

**Is there a free trial?**
Yes, 14-day free trial with full access to all features. No credit card required.

**Is my data secure?**
Bank-grade 256-bit SSL encryption, automatic daily backups with 30-day retention, 99.9% uptime SLA, redundant servers, row-level security.

**Can I import existing data?**
Yes, import tools support Excel and CSV formats for customers, invoices, products, transaction history.

**Can I export data?**
All reports, invoices, ledgers can be exported to Excel, PDF, CSV.

**Does it support RoDTEP and drawback tracking?**
Yes, automatic calculation per shipping bill, scrip ledger, and reconciliation with ICEGATE.

**Does it handle CBAM reporting for EU exports?**
Yes, product master supports per-SKU carbon intensity data for CBAM quarterly reporting.

## Complete Blog Topic Index (44 articles)

### Geopolitics & War Impact
- Red Sea Crisis 2026: Houthi Attacks Reshaping India's Export Routes
- Russia-Ukraine War's 4th Year: Wheat, Sunflower Oil & Fertilizer Trade Impact
- Israel-Iran Tensions: Strait of Hormuz Risk for Petrochemical Exporters
- US-China Trade War 2026: China+1 Opportunity for Indian Exporters
- India-Pakistan Border Tensions: Punjab & Gujarat Export Corridor Impact
- Sanctions Compliance: Russia, Iran & North Korea Without OFAC/EU Penalties
- Sudan & Yemen Conflicts: East Africa Trade Route Disruptions
- Taiwan Strait Crisis: Semiconductor Supply Chain Risks for Electronics Exports
- FTA Update: India-UK CETA, India-EU, India-Oman CEPA Status

### GST, RoDTEP & Compliance
- Complete Guide to GST Invoicing for Export Businesses
- RoDTEP Scheme 2026 Update: New Rates, Extended Sectors, Claim Process
- DGFT's New Export Compliance Rules 2026: e-BRC, IEC, SCOMET
- GST 2.0 for Exporters: LUT Renewal, IGST Refunds, Latest Notifications
- Drawback Rate Revisions 2026: Sector-Wise Changes
- CBAM: EU's New Tax on Indian Steel & Cement
- Export Incentives Schemes (RoDTEP, MEIS, SEIS)
- Customs Audit Preparation for Indian Exporters
- Anti-Dumping Duties & Trade Barriers in Key Markets

### Shipping & Logistics
- Suez Canal Traffic Recovery: Updated Transit Times & Carrier Surcharges
- Container Shortage Returns: Booking Strategies for Q2 2026
- Air Freight Surge: When to Switch from Sea to Air
- Calculate Landed Costs for International Shipping
- Top 10 Documents for Export Clearance in India
- Track Shipments Effectively Across Multiple Carriers
- Export Packaging & Labeling: International Standards
- Bonded Warehousing & SEZ Benefits for Exporters

### Finance & Risk Management
- Currency Hedging in Volatile Times: Protecting INR Margins
- War Risk Insurance for Cargo: Premiums, Coverage, Top Providers
- Multi-Currency Invoicing Best Practices
- Payment Terms Explained: LC, TT, DA, DP
- Digital Payments in Export Trade: UPI, SWIFT, Blockchain
- Export Credit Insurance: Protecting Receivables
- Common Export Scams & How to Protect Your Business

### Strategy & Business Growth
- India's $1 Trillion Export Target by 2030: Government Push & Incentives
- Building a Scalable Export Business with Technology
- AI & Automation Transforming Export Operations
- Identify and Evaluate International Buyers
- Managing Customer Relationships in International Trade
- India Export Market Outlook: Key Sectors
- Exporting to Africa: Untapped Market Guide
- Export Quality Standards & Certifications Guide
- Sustainable Exporting: ESG Compliance & Green Supply Chain
- Free Trade Agreements for Indian Exporters: FTA Guide
- INCOTERMS 2020 Practical Guide

## Links
- Website: https://exportflow.mywebz.in
- Product Tour: https://exportflow.mywebz.in/product-tour
- Blog: https://exportflow.mywebz.in/blog
- Sitemap: https://exportflow.mywebz.in/sitemap.xml
- Summary: https://exportflow.mywebz.in/llms.txt